Payroll Specialist
Group: City of Gresham
Location: Gresham, OR
Salary Range: $68,093.00 - $88,541.00 Annually
Deadline Information: 11 days
Deadline Date: 02/04/2025
Posted Date: 01/24/2025
Contact Information for Applicants
Yulee Kim-Whetstone
HRRecruiting@GreshamOregon.gov
5036182800
The City of Gresham is pleased to accept applications for a motivated and engaged Payroll Specialist to join our small and mighty payroll team. The Payroll team produces timely and accurate citywide payroll in support of all city departments, which amounts to approximately 650+ Full-time, Part-time, Limited Term, Temporary and Seasonal employees. The City has three collective bargaining agreements, as well as groups of Management, Supervisory & Confidential (MSC) employees and temporary employees with different personnel rules and contract terms impacting the payroll process.
This position may have a hybrid schedule. At this time, the City of Gresham is reviewing a return-to-office (RTO) policy which may increase in person requirements with notice. The hiring manager for this position will have more up to date information at the time of all verbal/contingent offers.
What you will get to do:
• Payroll Processing, including final and manual payments - Process a semi-monthly payroll including all garnishments, federal and state liens on wages, insurance, collective bargaining agreement mandates, and voluntary deductions; maintain employee payroll records; produce and distribute employee paystubs and paychecks; research, monitor, and audit payroll information and accounts; research and resolve discrepancies and errors; calculate salary adjustments, including overpayments and retroactive payments; calculate, prepare, and record final payroll for terminations and retirements.
• Post-Payroll Processes - Reconcile and process ACH deductions and resulting payments for PERS/OPSRP, deferred compensation, garnishments and payroll taxes; reconcile and remit monthly union payments; balance, reconcile, and submit required monthly, quarterly, and annual tax reports; prepare and distribute W-2 forms; prepare and reconcile benefits and deductions after payroll process; prepare remittance requests for benefit payments to carriers; prepare remittance requests for voluntary deductions; prepare, reconcile, and maintain benefits records.
• Time Keeping System Maintenance & Support - Review, audit, and reconcile time records; verify and maintain leave and accrual information; ensure compliance with City policies, procedures, regulations, and collective bargaining agreements; support timekeeping system and resolve system issues and errors; train staff on timekeeping.
• Customer Service - Respond to and resolve confidential and sensitive inquiries; provide technical assistance, support, and training to staff on payroll, benefits, and the application of payroll laws and regulations; provide general financial
information to outside agencies. Conduct new employee orientation and training on payroll; assist staff in resolving benefits and coverage issues; provide benefit continuation consultation for separating employees.
• Additional Tasks - Review PAF's in workflow for accuracy; approve and post PAF's. Update PERS, HRA Veba and Voya with new hires and terminations. Interpret and apply federal, state, and local laws, regulations, policies, and procedures in order to ensure payroll processing compliance.
Qualities we are looking for:
• Be a Reliable Team Member: remain vigilant as the responsibilities of this position range from moderately difficult to complex technical work. Create and maintain written procedures in support of programs and processes.
• Customer Service Champion: represent the City of Gresham providing top notch customer service to internal staff, vendors, other city departments.
• Collaborative: An outgoing professional who values partnerships and forms relationships to get things done.
• Attention to Detail: An organizer and planner who thrives on details and can juggle multiple priorities and deadlines.
• Inventive: An out of the box thinker who will apply technical skills and emotional intelligence to problem-solving and who enjoys a challenge
• Nimble: A quick thinker who navigates obstacles with a positive, can-do attitude. Curious: A continuous learner who asks questions, explores new tools and strives to meet the changing needs and expectations of the organization and community.
• Trust and Confidentiality: maintain confidentiality and secure sensitive information.
Minimum Qualifications:
• Bachelor's degree in Accounting, Finance, Business or Public Administration, or related field.
• One (1) to four (4) years of experience in payroll processing; time entry processing; or related experience as part of a full cycle payroll processing/ this position.
Any combination of qualifying education, training, and/or experience to reach an equivalency of five (5) to eight (8) years will be considered.
Any offer of employment is contingent upon successful completion of a criminal background check.
Selection Process
To apply for this position, click 'Apply' at the top of the linked job posting.
Required application materials:
• Complete online application (Do not type 'see resume' in any fields or leave work experience fields blank in the application template.)
• Answers to supplemental questions
The City of Gresham offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education verified in your application. We encourage you to clearly describe how you meet the minimum and preferred qualifications and essential attributes in your application materials. Learn more about Oregon Equal Pay.
For more details and to apply, visit: https://GreshamOregon.gov/jobs
If you have questions, please contact HRRecruiting@GreshamOregon.gov