Division Assistant (Administrative Specialist 2) – Hybrid Remote Work Opportunity
Group: Oregon Department of Energy
Location: Salem, OR
Salary Range: $3945-$5478
Deadline Information:
Deadline Date: 06/06/2024
Posted Date: 05/22/2024
Contact Information for Applicants
Kate M. Steele
ODOE.Recruitment@oregon.gov
9712407520
WORKING AT THE OREGON DEPARTMENT OF ENERGY
At the Oregon Department of Energy, we're helping shape the state's energy future. Our team is dedicated to keeping Oregon on the leading edge of renewable energy and efficiency while supporting energy innovation, investment, equity, and resilience. From helping Oregonians save energy at home; to overseeing the state's interests in the world's largest environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and money, and with other agencies and stakeholders on meeting the challenges of climate change. Oregon is one of the most energy-efficient states in the country, routinely landing near the top of annual national rankings. ODOE is committed to helping Oregon remain an energy leader, and that starts with hiring engaged team members ready to deliver for all Oregonians.
The Energy Development Services Division (EDS) is responsible for administering energy programs to advance the energy-related objectives established by Oregon’s elected state leadership. The work of EDS promotes the statewide adoption of energy efficiency measures and renewable energy resources.
EDS currently manages the Community Renewable Energy Grant Program which provides planning and project grants for large renewable energy projects proposed by local and tribal governments and community groups; the Oregon Solar Plus Storage Rebate Program which provides grants for solar electric systems and paired solar and solar storage systems, installed for residential customers and low-income service providers on real property in Oregon; the Wildfire Grant Program which encourages energy efficiency in residences and businesses being rebuilt after being destroyed in the Labor Day 2020 wildfires; it also manages three new Heat Pump Programs, the Heat Pump Deployment Program, Residential Heat Pump Program, and the Community Cooling Center Program, and finally, EDS also manages the wind-down of legacy energy incentive programs.
We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are.
WHAT YOU WILL BE DOING
You will serve as the management assistant to the Assistant Director of Energy Development Services Division and coordinate and/or perform executive secretarial support services. This position also provides administrative support to agency managers in support of their respective programs.
This position is eligible for a hybrid remote work schedule. The work schedule is Monday - Friday from 8:00 am - 5:00 pm. The incumbent will be expected to work at the central workplace located at 550 Capitol St. NE in Salem, Oregon, every Thursday and Friday. This also includes attendance at pre-scheduled in-person all-staff meetings. The position may also be required to work at the central workplace on a more frequent basis with advance notice, as needed.
For a complete listing of the duties and responsibilities for this position, please review the position description by clicking here.
WHAT’S IN IT FOR YOU
You will be a member of a diverse team built on collaboration and support.
We offer full medical, vision, and dental benefits with paid sick leave, vacation leave, personal leave, and eleven (11) paid holidays a year.
This is a full-time limited-duration position that is not represented by a union.
Limited-duration positions are benefit-eligible positions with a designated maximum length of service. This position is expected to end on June 30, 2025, but could be extended or become permanent.
WHAT WE ARE LOOKING FOR
• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
-OR-
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
-OR-
• An equivalent combination of education and experience.
The most successful candidate will also have the following skills, experience, and background:
• Proficient in MS Word, Excel, PowerPoint, Outlook, PDF software, and meeting platforms. (such as MS TEAMS, WebEx, Zoom and/or Skype).
• Proficient in entering and tracking data accurately into one or more databases.
• Experience providing excellent customer service to external customers in an office environment.
• Experience researching information, the creation and preparation of reports, editing reports, and inputting and maintaining project data.
• Experience in or can demonstrate the ability to prepare for and support large meetings, special conferences, and other events, including agenda development, preparing and distributing meeting minutes, and setting up physical and virtual meeting rooms.
Studies have shown that women, trans, non-binary, Black, Indigenous, and other People of Color are less likely to apply for positions unless they believe they meet all the desired attributes. We are most interested in finding the best candidate for the position. We strongly encourage candidates to apply, even those who might not believe they possess every one of the desired attributes. Applicants who most closely exhibit the desired attributes will be invited to continue in the application process.
HOW TO APPLY
• Visit the State of Oregon Career Site by clicking this link: Division Assistant.
• Click the "Apply" button above and complete the online application.
• A resume and cover letter are required for this job posting. Please attach both documents to the “My Experience” section under Resume/CV in the application.
• Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please visit the following website: Veterans Resources. You may also call the Oregon Department of Veterans Affairs at 1-800-692-9666.
• Answer all the supplemental questions.
GET NOTICED
Help your application rise to the top! Don’t forget to showcase your amazing skills and experience in your application package that make you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
Employment will be contingent upon passing a criminal background check.
The Oregon Department of Energy does not offer VISA sponsorships. On your first day of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
QUESTIONS/NEED HELP?
If you have questions about the recruitment and selection process, or need assistance to participate in the application process, including an accommodation under the Americans with Disabilities Act, please contact Karlene Ashby, at karlene.ashby@energy.oregon.gov or call (971) 209-6209.
Candidates from diverse backgrounds are encouraged to apply.
THE OREGON DEPARTMENT OF ENERGY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE BASED ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, ETHNICITY, GENDER, SEXUAL ORIENTATION, RELIGION, AGE, OR DISABILITY AND IS COMMITTED TO WORKPLACE DIVERSITY.