LOC Job Opening

Administrative Assistant/Receptionist

Department: Member Services

Location: Salem, Oregon

Salary: $27.56 to $32.01 hourly, depending on qualifications

Deadline Date: 08/15/22

Posted Date: 07/25/22

View Job Description

The League of Oregon Cities (LOC) is the trusted, go-to resource to help Oregon city staff members and elected officials serve their cities well and speak with one voice.  We support Oregon’s cities by connecting city leaders and state legislators, advocating for cities’ needs, sharing vital information, and helping build vibrant, resilient communities that Oregonians are proud to call home.

The LOC currently has an open Administrative Assistant/Receptionist position.  The Administrative Assistant/Receptionist is fully trained on all the job duties listed below and regularly performs or assists with these job duties as directed by the Operations & Member Engagement Director.  Any person meeting the minimum qualifications is strongly encouraged to apply.

Essential Job Duties include:

• Serves as primary receptionist for LOC. Answers, screens and routes incoming calls and general voicemail messages; greets visitors; responds to routine inquiries with excellent customer service.
• Collects and processes incoming and outgoing mail, including processing large mailings.
• Performs basic bookkeeping tasks including entering accounts payable information, processing bank deposits, and receiving and processing payments received for membership dues and registrations fees.
• Maintains keys to vehicles(s) and storage rooms; ensures security.
• Assists in facilitating LOC meetings/events by producing registration lists, making lodging and travel arrangements, conducting on-site registration, coordinating meeting room equipment needs, and troubleshooting operational issues/details as they arise.
• Provides support to meeting/program attendees including answering questions, sending reminders, providing location map/information, addressing cancellations, and answering billing questions. Attends meetings/events and provides on-site support, as assigned.
• Provides meeting assistance including reserving rooms, equipment, etc.; ordering catering and preparing coffee service; and organizing conference calls and setting up conference phone equipment.
• Assists in the development and provision of meeting materials. Develops and distributes correspondence and marketing materials.
• Maintains and updates database information including performing data entry, reviewing data for accuracy, formatting data, printing lists and labels, and performing general data queries.
• Maintains inventory of office and kitchen supplies.
• Responsible for office equipment (copiers, printers) including working with vendors, maintaining supplies and troubleshooting.
• Maintains cooperative working relationships with staff, members, other organizations, and the public.
• Follows all safety rules and rules for work areas.

This is a full time, 40 hours per week position reporting to the Operations & Member Engagement Director. Depending on a person’s qualifications, the salary range is between $27.56 to $32.01 hourly.

If you enjoy working for Oregon cities and want to work with a team dedicated to the same, now is your chance to join our team.

To be considered, applicants must submit:

• Cover Letter
• Resume

To be considered, all required application materials must be submitted via email to jhafner@orcities.org no later than 5 p.m. on August 15, 2022.

Email subject: Administrative Assistant/Receptionist

Questions may be addressed to Jayme Hafner, General Counsel, at jhafner@orcities.org.

Per Oregon Revised Statutes 408.225-237, the LOC grants a preference in hiring veterans and disabled veterans as defined by state law.  If you are eligible and wish to claim Veterans' preference points, you must include supporting documents along with the LOC’s veterans preference claim form no later than 5 p.m. on August 15, 2022. 

Assuming qualified applications are received, LOC intends to conduct its first round of interview On August 22nd and 23rd. A final round of interviews will be conducted on August 29th and 30th.